Once You Know How Much You Spend on SaaS, What’s Next?

Measure the value each application provides to the organization: By analyzing the number of licenses purchased versus provisioned and the number of active licenses in use versus provisioned, it is easy to identify what applications need your attention. Confirming each application is serving the desired purpose when it was purchased and whether or not employees using the application find it useful, adds more information to make the best decisions around your SaaS Application Management strategy.

Plan for the future with a proactive renewal management calendar: Once an organization knows what SaaS and cloud applications are in use, populating a renewal calendar with contract information is an easy way to create a manageable renewal process for hundreds of SaaS contracts that were previously floating around various shared drives, email inboxes and desktops. Avoiding any auto-renewals or surprise expenses is a huge value and it’s now possible to forecast SaaS application spend over a planning period.

Optimize your SaaS and cloud applications to account for redundant applications or functionality: Once there is a single view across the enterprise of all SaaS and cloud applications, it is easy to identify what applications are being purchased in more than one area of the business and what applications have overlapping functionality with other applications. Now an enterprise can evaluate all of the applications and help select the best one for the entire organization, negotiate the best contract for the larger group and save administrative, support and training burden by having “preferred applications” for all employees to use. Making an immediate impact by saving money on SaaS applications not in use and increasing employee productivity is success.